Administrative Leaders Job Description

Job Description of the Director of the Quality Assurance Unit
 Appointment Decision:
 The Director of the Quality Assurance Unit at the College or Institute shall be appointed by a decision of the Dean of the College and approved by the College Council or Institute for two consecutive years subject to renewal.
 Qualifications and Job Requirements:
1. Must have experience in the field of development and quality assurance in university education.
2. Preferably have previous experience as a member of the Quality Assurance Unit at the College.
3. Should not hold any administrative position at the college or institute when appointed as director of the unit.
Functional Affairs for the Director of the Quality Assurance Unit at the College.
 The unit manager performs his multifunctional functions within the framework of the Board of Directors' decisions, which includes the following:
1. Forming the administrative and organizational structure of the unit and selecting the faculty members of the faculty with experience in the field of quality assurance and development and defining the functional functions of all members of the unit.
2. Meeting periodically with the members of the unit (faculty + administrators).
3. Technical and administrative supervision on the employees of the unit.
4. Follow up the work of the unit and take the necessary procedures for regularity and discipline with the establishment of internal and external evaluation mechanisms.
5. Meeting periodically with quality assurance coordinators from faculty members in the faculty who represent the departments of the college or institute in the quality assurance unit.
6. Review the periodic reports of quality assurance coordinators in the faculty departments.
7. Supervising the provision of technical support from the unit to the departments of the faculty at the different stages of the development process and establishing an internal quality assurance system as well as monitoring the continuity of performance according to agreed standards.
8. Supervising awareness campaigns on the quality culture at the level of students and all employees (faculty members - administrative staff) at the college.
9. Attend the sessions of the College Council to present the activities, achievements and recommendations of the Quality Assurance Unit.
10. Participate in conferences, seminars, workshops and training courses in the field of development and quality assurance.
11. Follow up the implementation of decisions issued by the Higher Committee of the Unit.
12. Proposing the payment of bonuses or financial penalties for the two years and administrative in the unit and raising them.
13. Representing the unit before others.
14. Preparation of the annual report of the unit.
15. Responsible for the progress of work in all projects related to quality and accreditation systems within the college.
16. Other terms of reference delegated by the Board of Directors of the Unit.
 
Job Description of the College Administration Director
General description
The incumbent of this position shall be responsible for supervising the employees of the faculty.
Duties and Responsibilities:
The incumbent of this post is subject to the general direction of the Dean of the College.
Participate in the planning of financial and administrative work and propose the development of the executive program.
Issuing instructions for the work policy and implementing all the decisions governing it.
To hold periodic meetings with the senior officials in the administration and discuss the steps and problems of work and work to overcome them.
Directly the financial and administrative authorities within the limits of the relevant decisions.
To participate in the membership of the administrative and financial committees or to preside over them within the limits of the laws and decisions governing this.
Studying the work reports in the divisions supervised by them to determine the activity of each of them and to make observations and instructions thereon.
Guidance of subordinates in the research of subjects of particular importance.
To give an opinion on the additional appropriations, excesses and disbursements on the previous budgets, the legal control and the validity of the procedures of exchange and linkages and the integrity of the application of the stored regulations and regulations.
Provides advice to the departments in all matters related to administrative affairs, employment and insurance, and participates in the development of general guidelines for the policy of the College in the field of administrative services.
Oversees the implementation of administrative work plans and development and improvement programs in order to increase the efficiency of administrative processes and achieve better performance of administrative services.
Oversees the application of the laws and regulations of the College and its administrative systems, including the staff system, the performance appraisal system, the system of rewards and penalties, and requests amendments to improve their effectiveness.
Supervises and studies the needs of the College.
Participates in the development of recruitment criteria and job descriptions in the light of developments in the nature of work and its techniques and in the functions of organizational units.
Supervises the implementation of the recruitment procedures and ensures that the terms of the contract are compatible with the approved grade series and salaries.
Supervises the opening of files for new employees, including documents relating to their social status and scientific qualifications, and to include data on their performance, their behavior and the development of their position in the company.
Supervises the implementation of personnel affairs procedures related to the organization of their files and follow up their situation and provide administrative and health services to them, according to the system of employees, since joining the college and even leave them work.
Supervises the preparation of salary scales and wages, and makes sure to include data related to the work of the employee in his professional and social status and the consequent Zakat and loan installments and others, in preparation for conversion to the Department of Finance to follow up the procedure of payment of salaries and wages.
Review performance evaluations of employees in light of established standards, and propose to agree to motivate them materially or morally and apply the appropriate penalty when necessary.
Review the annual approved salary scales and supervise their implementation.
To carry out other similar work.
Qualification requirements:
A suitable high academic qualification along with the availability of specialized expertise or specialized training in the field of work.
1. Spend a period of at least 6 years in a lower level job.
Culture and personal advantages:
Has a strong personality.
Has good planning and analytical capabilities.
Has high communication and communication skills.
Systematic and systematic.
He works successfully solo and within a team.
Works successfully under stress.

Job Description of the Human Resources Manager
Objective of the job
Overseeing the management of the College's affairs on all matters related to employees from wages, bonuses, leave, delivery of work and evacuation of the party
 tasks and responsibilities:
 Supervision of management personnel in the following areas:
1. To carry out the salaries of the faculty members and their assistants who are in internal or external missions or joint supervision, and to make the additional wage of 200% per month and to make their deductions and pensions and to register them in the records prepared for this purpose.
2 - Carry out the salaries of the employees, employees and monthly wages and any other bonuses in this regard and the work of their deductions and pensions. Making variable salary cards annually for the working staff and responding to the correspondence of the competent authorities in what is mentioned in this regard
3- Review the salaries of the members of the teaching staff and their assistants, employees and workers, and the temporary compensation and quality awards and bonuses of the scientific committees for promotion, supervision and discussion and all matters related to financial matters
4 - Administrations and the subsequent files and appointments of transfers and appointments of temporary employment and referral to the pension and any notes for appointments and all administrative decisions that concern the affairs of workers
5 - Prepare the records of leave for staff and workers in college
Register their holidays on-the-go
 Telecommunications
Foreign Affairs: Developing good relations with departments of personnel affairs of other faculties and central staff affairs at the university
 Internal: Reports on the progress of the work of the Secretary of the College, supervision of subordinates and guidance and motivation and development, cooperation with all departments and departments in the college.
working conditions
 Work altogether, and the ability to withstand high pressures, and the risk of a surprise.
Specifications of the incumbent
1. Physical Characteristics: A full medical record indicating good health, absence of any disabilities or permanent diseases that hinder work, a decent, clean and clean form.
2 - mental qualities: 100% in the tests of general intelligence, and verbal and arithmetic.
3 - Education: A university degree in management or accounting, preferably a higher degree (such as diploma management or accounting).
4 - Experience and training: At least 5 years experience in supervising subordinates, high skill in writing reports.
5 - Personal: high motivation and apparent enthusiasm for work performance, balanced personality, ability to adapt to changing social conditions, high ability to communicate and understanding with others.
6 - Special specifications: age between 40 - 50 years, able and willing to work overtime, and on weekends.
 
 Job Description of the Student Affairs Manager
 Objective of the job
Supervising the administration of the college affairs on all matters related to student affairs, except student activities
 tasks and responsibilities
 Supervision of management personnel in the following areas:
1- Supervising the officials of the five teams in the college
2- Review the papers, records and correspondence issued for each group separately
3- To carry out the administrative work in full and to respond to incoming correspondence to the student affairs
Telecommunications
Foreign Affairs: Developing good relations with the departments of student affairs in other faculties and central students affairs in the university
Internal: Reports on the progress of the work of the Under-Secretary for Student Affairs, supervising, directing, motivating and developing subordinates, cooperating with all departments and departments in the college, especially the graduates' affairs.
working conditions
Work altogether, and the ability to withstand high pressures, and the risk of a surprise.
Specifications of the incumbent
1. Physical Characteristics: A full medical record indicating good health, absence of any disabilities or permanent diseases that hinder work, a decent, clean and clean form.
 2 - mental qualities: 100% in the tests of general intelligence, and verbal and arithmetic.
3 - Education: A university degree in management, preferably a higher degree (such as diploma management) and training courses in the affairs of students.
4 - Experience and training: At least 5 years experience in supervising subordinates, high skill in writing reports and proficiency in computer use and management of information systems.
5 - Personal: high motivation and apparent enthusiasm for work performance, balanced personality, ability to adapt to changing social conditions, high ability to communicate and understanding with others.
6 - Special specifications: age between 40 - 50 years, able and willing to work overtime, and on weekends.
 
Job Description of the Student Care Manager
 Objective of the job
Supervising the management of the College's affairs on all matters related to student activities
tasks and responsibilities
 Supervision of management personnel in the following areas:
Implementation of internal and external activities
Develop the general plan of activity during each academic year
Implement all the activities of each committee
Supervision and implementation of the activities of the Student Union College
Implementation of the college students union elections
The establishment of internal activities in addition to external activities sent by the General Administration of Student Welfare
Business of the Social Solidarity Fund.
Telecommunications
Foreign Affairs: Develop good relations with departments of student welfare in other faculties and central student care at the university
Internal: Reports on the progress of the work of the Vice-Dean for Student Affairs, supervising and directing the subordinates, motivating and developing them, cooperation with all departments and departments in the college, especially students affairs
working conditions
 Work altogether, and the ability to withstand high pressures, and the risk of a surprise.
Specifications of the incumbent
1. Physical Characteristics: A full medical record indicating good health, absence of any disabilities or permanent diseases that hinder work, a decent, clean and clean form.
2 - mental qualities: 100% in the tests of general intelligence, and verbal and arithmetic.
3 - Education: A university degree in physical education, preferably a higher degree (such as diploma) and training courses in the care of students.
4 - Experience and training: At least 5 years experience in supervising subordinates, high skill in writing reports and proficiency in computer use and management of information systems.
5 - Personal: high motivation and apparent enthusiasm for work performance, balanced personality, ability to adapt to changing social conditions, high ability to communicate and understanding with others.
6 - Special specifications: age between 40 - 50 years, able and willing to work overtime, and on weekends.

Job Description of the Director of Graduate Studies
Objective of the job
Supervising the management of the College's affairs on all matters related to postgraduate studies
tasks and responsibilities
 Supervision of management personnel in the following areas:
1 - enrollment in postgraduate studies
2. Postgraduate studies
3. Record the search point
4. Add a supervisor to the JISC
5. Admin changed the message
Change the message search point
7. Extension of the period of registration of letters
8. Cancellation of registration of letters
9. Freezing of messages
10 - Apologies for entering examinations for postgraduate studies
11. Composition of discussion committees
12 - Formation of inspection committees
13. Writing the Scientific Committee for Promotion
14 - Transfer of student registration from one university to another university -
15. Transfer a student from one department to another according to the regulations 
16 - the work of supervision bonus -
17 - work to form and correct the committees of examiners of the faculty members
Telecommunications
Foreign Affairs: To develop good relations with the departments of postgraduate studies in other faculties and postgraduate studies at the university
Internal: Reports on the progress of the work of the Vice-Dean for Graduate Studies and Research, supervision and guidance of subordinates and their motivation and development, cooperation with all departments and departments in the college, especially cultural relations
working conditions
 Work altogether, and the ability to withstand high pressures, and the risk of a surprise.
Specifications of the incumbent
1. Physical Characteristics: A full medical record indicating good health, absence of any disabilities or permanent diseases that hinder work, a decent, clean and clean form.
2 - mental qualities: 100% in the tests of general intelligence, and verbal and arithmetic.
3 - Education: University degree in management, preferably those with higher degrees (such as diploma) and training courses in postgraduate and information systems management.
4 - Experience and training: At least 5 years experience in supervising subordinates, high skill in writing reports and proficiency in computer use and management of information systems.
5 - Personal: high motivation and apparent enthusiasm for work performance, balanced personality, ability to adapt to changing social conditions, high ability to communicate and understanding with others.
6 - Special specifications: age between 40 - 50 years, able and willing to work overtime, and on weekends.

Job Description of the Director of Cultural Relations
Objective of the job
Supervising the management of the College's affairs on all matters related to cultural relations and the affairs of the faculty
 tasks and responsibilities
Supervision of management personnel in the following areas:
1 - take the procedures of loan and scientific missions and leave the accompaniment of husband and wife as well as the procedures of renewal and termination
2. Taking travel procedures for members of missions of all types (external - internal to collect scientific material - joint supervision) as well as procedures for extension and termination of missions and follow them while they are abroad through reports from the university administration as well as the procedures of study leaves and grants
3 - taking the procedures of attending faculty members for conferences: -
* Internal conferences
* External conferences to provide ORAL search
* External conferences to provide POSTER research
* Conferences without any expenses
 4 - Recruitment of foreign professors and experts
 5. Announce different prizes
 6- To announce seminars and scientific conferences, training courses and directives received from the Supreme Council of Universities or the Academy of Scientific Research
7 - Declaration of scholarships in accordance with the necessary controls and standards in the selection of students of research grants at university faculties.
 Telecommunications
Foreign Affairs: Developing good relations with cultural relations departments of other faculties and central cultural relations at the university
Internal: Reports on the progress of the work of the Vice-Dean for Graduate Studies and Research, supervision and guidance of subordinates and their motivation and development, cooperation with all departments and departments in the college, especially cultural relations
 working conditions
 Work altogether, and the ability to withstand high pressures, and the risk of a surprise.
Specifications of the incumbent
1. Physical Characteristics: A full medical record indicating good health, absence of any disabilities or permanent diseases that hinder work, a decent, clean and clean form.
2 - mental qualities: 100% in the tests of general intelligence, and verbal and arithmetic.
3 - Education: University degree in management, preferably higher degrees (such as diploma) and training courses in cultural relations and management of information systems.
4 - Experience and training: At least 5 years experience in supervising subordinates, high skill in writing reports and proficiency in computer use and management of information systems.
5 - Personal: high motivation and apparent enthusiasm for work performance, balanced personality, ability to adapt to changing social conditions, high ability to communicate and understanding with others.
6 - Special specifications: age between 40 - 50 years, able and willing to work overtime, and on weekends.

Job Description of the Director of Graduate Affairs
Objective of the job
Supervising the management of the College's affairs on all matters related to graduates' affairs
tasks and responsibilities
 Supervision of management personnel in the following areas:
 First: Graduates Unit shall make five copies of certificates for all graduates of the batch immediately after the announcement of the result to be delivered to the graduate to be submitted to the Pharmacists Syndicate for recruitment, administration and recruitment for the male students to facilitate the job of the graduate of the work of the union syndicates and to include his name in the lists of pharmacists to work each according to data and certificate and place of birth .
Second: The Graduate Administration in the College shall make a certificate of the statement of the grades of five teams for each graduate according to the request to submit them to their own bodies or travel abroad or to submit them to the Graduate Studies Department for the registration of the Masters whether Arab / English /
Telecommunications
Foreign Affairs: Developing good relations with the departments of graduates affairs in other faculties and central students affairs at the university and the General Syndicate of Pharmacists at the Ministry of Health
Internal: Reports on the progress of the work of the Vice-Dean for Student Affairs, supervising and directing the subordinates, motivating and developing them, cooperation with all departments and departments in the college, especially students affairs
working conditions
 Work altogether, and the ability to withstand high pressures, and the risk of a surprise.
Specifications of the incumbent
1. Physical Characteristics: A full medical record indicating good health, absence of any disabilities or permanent diseases that hinder work, a decent, clean and clean form.
2 - mental qualities: 100% in the tests of general intelligence, and verbal and arithmetic.
3 - Education: University degree in management, preferably those with higher degrees (such as diploma) and training courses in the affairs of graduates and management of information systems.
4 - Experience and training: At least 5 years experience in supervising subordinates, high skill in writing reports and proficiency in computer use and management of information systems.
5 - Personal: high motivation and apparent enthusiasm for work performance, balanced personality, ability to adapt to changing social conditions, high ability to communicate and understanding with others.
6 - Special specifications: age between 40 - 50 years, able and willing to work overtime, and on weekends.

Job Description of the Director of Medical Administration
 Objective of the job
Supervising the management of the College's affairs on all matters related to the medical administration of the College
 tasks and responsibilities
 Supervision of management personnel in the following areas:
1. First aid services
2. Receive emergency situations and provide all available detection, examination and treatment.
3 - Receiving the conditions of the disease and the frequency of detection and treatment.
4 - Receiving chronic conditions such as diabetes, special cases and psychological cases and provide detection, examination and treatment periodically and there is a clinic in the blood glucose meter
5. Medical supervision services for examination committees throughout the year
6. Medical examination services for new students
7 - transfer services of some cases to the university hospital to complete tests and treatment and follow-up.
8. Provide treatment services throughout the year, including the Summer Term for the Clinical Pharmacy Program.
9. Field services through participation in medical convoys.
10 - The work of annual statistics on students and students seeking treatment and submitted to the competent authorities.
11- Supervising the work of the dental clinic in the college.
12 - Supervising the pharmacy work at the college.
Telecommunications
Foreign Affairs: Developing good relations with the medical departments of the other faculties, the medical administration of the university, the university hospital and the governmental hospitals
Internal: Reports on the progress of the Dean of the College, supervision of subordinates, guidance, motivation and development, cooperation with all departments and departments in the college
working conditions
Work altogether, and the ability to withstand high pressures, and the risk of a surprise.
Specifications of the incumbent
1. Physical Characteristics: A full medical record indicating good health, absence of any disabilities or permanent diseases that hinder work, a decent, clean and clean form.
2 - mental qualities: 100% in the tests of general intelligence, and verbal and arithmetic.
3 - Education: Bachelor of Medicine, preferably a higher degree (such as diploma or master) and training courses in management and information systems management.
4 - Experience and training: At least 5 years experience in supervising subordinates, high skill in writing reports and proficiency in computer use and management of information systems.
5 - Personal: high motivation and apparent enthusiasm for work performance, balanced personality, ability to adapt to changing social conditions, high ability to communicate and understanding with others.
6 - Special specifications: age between 40 - 50 years, able and willing to work overtime, and on weekends.